Templates
HR templates
Contracts, letters, policies, job descriptions and Excel sheets ready to use in Saudi Arabia, in Arabic and English, free and without signing up. Copy the text or download the file, then adapt it to your company.
The short answer
RafiqHR HR templates are free documents for companies in Saudi Arabia: employment contracts, salary and experience certificates, resignation and termination letters, policies, job descriptions, and payroll and attendance Excel sheets, in Arabic and English. Copy the text or download the Word or Excel file, replace the bracketed details, and take advice where needed.
Contracts
- Employment contract template for Saudi Arabia (Qiwa-ready)A free employment contract template for Saudi Arabia in Arabic and English, with the terms Qiwa asks for and the 2025 rules on probation and notice.
- Job offer letter template for Saudi ArabiaA free job offer letter template in Arabic and English: job, start date, basic wage and allowances, probation, conditions and a deadline to accept.
Letters and certificates
- Salary certificate template (salary introduction letter)A free salary certificate template for employers in Saudi Arabia, in Arabic and English: the employee's details, job, joining date and a breakdown of pay, ready to copy or download as Word.
- Experience certificate template (service certificate) for Saudi ArabiaA free experience certificate template in Arabic and English with what Article 64 requires: start and end dates, job and last wage, free of charge.
- Resignation letter template for Saudi Arabia (2025 rules)A free resignation letter template in Arabic and English, with notice under Article 75, the 2025 resignation rules and end of service under Article 85.
- Resignation acceptance letter template for Saudi ArabiaA free resignation acceptance letter in Arabic and English: last working day, handover, clearance and final settlement, under the 2025 rules.
- Mutual termination agreement template for Saudi ArabiaA free mutual termination agreement in Arabic and English under Article 74: the end date, each entitlement itemised and the worker’s written consent.
- Warning letter to employee template for Saudi ArabiaA free warning letter to an employee in Arabic and English, with the Labour Law steps: work regulations, written charge, investigation and objection.
- Final settlement template for Saudi Arabia (itemised)A free final settlement template in Arabic and English itemising wages, unused leave, end of service, notice pay and deductions, with Article 88 deadlines.
- No objection letter template (NOC) for employees in Saudi ArabiaA free no objection letter (NOC) template in Arabic and English for an employer to confirm it does not object to an employee’s stated purpose.
Excel spreadsheets
- Payroll Excel template for Saudi Arabia, with GOSIA free payroll Excel template for Saudi companies: gross pay, absence deductions, GOSI for Saudis on the earlier and new law and for non-Saudis, and net pay for up to 50 employees.
- Attendance Excel template: monthly employee attendance sheetA free monthly attendance sheet in Excel for up to 50 employees: one code per day from a drop-down list, absences highlighted, and totals of present, absent, leave and remote days.
Policies and regulations
- Leave policy template Saudi Arabia: every leave type in the lawA free leave policy template for Saudi companies: annual, sick, maternity, Hajj, marriage, birth, bereavement, exam and unpaid leave, with the articles.
- Attendance policy template for Saudi companiesA free attendance policy template in Arabic and English: working hours under Article 98, Ramadan hours, breaks, overtime, lateness and absence.
Forms
- Leave request form template for employees in Saudi ArabiaA free leave request form in Arabic and English for annual, sick, Hajj, marriage, birth, bereavement, exam and unpaid leave, with balance, handover and approval sections.
- Employee clearance form template for Saudi ArabiaA free employee clearance form in Arabic and English: handover, devices, company property, loans and advances, and HR and government steps.
- Performance appraisal form template (employee evaluation)A free performance appraisal form in Arabic and English: goals and results, competencies on a 1 to 5 scale, an overall rating, development plan, comments and signatures.
Job descriptions
- Accountant job description template for Saudi ArabiaFree accountant job description for Saudi companies: purpose, duties from bookkeeping to VAT and month-end close, qualifications and skills. Copy or download as Word.
- Sales representative job description templateFree sales representative job description for Saudi companies: duties from prospecting to collections, qualifications and skills. Copy or download as Word.
- Administrative assistant job description templateFree administrative assistant job description for Saudi companies: office duties, qualifications and skills in neutral wording. Copy it or download as Word.
- Data entry job description templateFree data entry clerk job description for Saudi companies: duties, accuracy checks, data protection, qualifications and skills. Copy it or download as Word.
- HR officer job description template for Saudi ArabiaFree HR officer job description for Saudi companies: duties across Qiwa, GOSI, Mudad and Muqeem, qualifications and skills. Copy it or download as Word.
- Payroll specialist job description templateFree payroll specialist job description for Saudi companies: monthly payroll, GOSI, the Mudad wage file and final settlements. Copy or download as Word.
- Government relations officer job description (GRO) templateFree GRO job description for Saudi companies: Qiwa, Muqeem and Absher transactions, licences and renewals, qualifications and skills. Download as Word.
- Driver job description template for Saudi ArabiaFree driver job description for Saudi companies: transport duties, vehicle checks, records and the right Saudi driving licence class. Copy or download as Word.
- Receptionist job description templateFree receptionist job description for Saudi companies: front desk, calls, visitors, deliveries and meeting rooms, qualifications and skills. Download as Word.
- Cashier job description templateFree cashier job description for shops and restaurants in Saudi Arabia: till duties, payments, refunds and till counts, qualifications and skills. Download as Word.
- Storekeeper job description templateFree storekeeper job description for Saudi companies: receiving, storage, issuing, stock counts, warehouse safety, qualifications and skills. Download as Word.
- Customer service job description templateFree customer service job description for Saudi companies: calls, WhatsApp and email, complaints, CRM records, qualifications and skills. Download as Word.
- Marketing specialist job description templateFree marketing specialist job description for Saudi companies: campaigns, Arabic and English content, social media, ads and reports. Download as Word.
- IT support job description templateFree IT support job description for Saudi companies: helpdesk, devices, accounts, network, backups and security, qualifications and skills. Download as Word.
- Site engineer job description template for Saudi ArabiaFree site engineer job description for Saudi construction firms: supervision, quality, safety, reports and Saudi Council of Engineers accreditation.
This is general information to help you understand the topic. It is not legal advice. Rules and rates change: always check the official text on the relevant authority’s platform and consult a qualified adviser before acting.
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