Salary certificate template (salary introduction letter)
A salary certificate, often called a salary introduction letter, is a letter from the employer confirming an employee’s job, joining date and monthly pay, usually for a bank, a landlord or an embassy. This template lists basic salary and allowances separately, and states that it is issued at the employee’s request. Copy it or download it as Word.
Replace everything in [square brackets] with your details.
[Company name]
[Commercial registration number] · [Address] · [Phone]
Date: [DD/MM/YYYY]
Reference: [Reference number]
To: [Name of the bank, embassy or organisation, or “To whom it may concern”]
Subject: Salary certificate
We certify that [Employee full name], a [Nationality] national holding [National ID / Iqama] number [Number], has been employed by [Company name] since [Joining date] as [Job title], and is still in our employment as of the date of this letter.
The employee’s monthly salary is as follows:
Basic salary: [Amount] SAR
Housing allowance: [Amount] SAR
Transport allowance: [Amount] SAR
Other allowances: [Amount] SAR
Total monthly salary: [Amount] SAR
This certificate has been issued at the employee’s request, without any liability on the company beyond the information stated above.
[Name of the authorised signatory]
[Job title]
[Signature and company stamp]
When to use it
Employees ask for a salary certificate when they open a bank account or apply for finance, rent a home, or apply for a visa. Issue it on the company’s letterhead, signed by someone authorised to speak for the company, usually HR or finance.
How to fill it in
- Address it to the receiver when you know who will read it; otherwise use “To whom it may concern”.
- Use the figures on file. The basic salary and allowances should match the employee’s documented contract in Qiwa and the wage registered with GOSI, because banks often check both.
- List each allowance separately and give the total, so the receiver can see the basic salary on its own.
- Keep a copy with its reference number in the employee’s file.
Common mistakes
- Stating a total that does not match the payslip or the GOSI wage.
- Leaving out the joining date or the identity number, which most banks require.
- Using an old template after a salary change.
In RafiqHR, employees request this letter from the app or by asking Rafiq AI, and it is issued from their record with a QR code anyone can scan to verify it.
Frequently asked questions
What should a salary certificate include?
The employee’s full name, nationality, national ID or iqama number, job title, joining date, the monthly basic salary and each allowance with the total, the issue date, and the name, title and signature of the person issuing it, on the company’s letterhead with its stamp.
Who is a salary certificate addressed to?
Usually to the organisation that asked for it, such as a named bank or embassy. When the employee will use it in several places, address it “To whom it may concern”.
Does a salary certificate need to be attested?
It depends on who receives it. Banks usually accept it on letterhead with a stamp; some embassies and government bodies ask for attestation by the Chamber of Commerce. Ask the receiving body before issuing it.
This is general information to help you understand the topic. It is not legal advice. Rules and rates change: always check the official text on the relevant authority’s platform and consult a qualified adviser before acting.
