HR officer job description template for Saudi Arabia
An HR officer job description sets out the day-to-day personnel work the role runs. This template, written for companies in Saudi Arabia, covers employee files, onboarding, contracts documented on Qiwa, GOSI registrations, leave and attendance, payroll inputs for Mudad, Nitaqat tracking and HR letters, with neutral wording and placeholders. Copy it or download it as Word.
Replace everything in [square brackets] with your details.
Job title: HR officer
Department: [Human Resources]
Reports to: [HR manager / General manager]
Location: [City], [on site / hybrid]
Employment type: [Full time]
Job purpose
To run [Company name]’s day-to-day HR processes accurately and in line with the Saudi Labour Law, so that employees are documented, paid and supported correctly.
Key responsibilities
- Keep complete employee files, paper and electronic, and update them when details change.
- Prepare employment contracts and document them on Qiwa.
- Register joiners with GOSI and record wage changes and leavers on time.
- Run onboarding: documents, first-day plan, policies and system access.
- Record leave, absences and attendance, and check balances against policy.
- Send payroll changes, such as new joiners, allowances and deductions, to payroll before the cut-off.
- Check the wage protection file in Mudad against the payroll with the payroll team.
- Follow the company’s Nitaqat status on Qiwa and report changes to management.
- Track iqama and work permit expiry dates on Muqeem and Qiwa with government relations.
- Prepare HR letters such as salary certificates and experience certificates.
- Coordinate recruitment: adverts, interview scheduling and offer paperwork.
- Prepare end-of-service calculations and final settlement paperwork for review.
Qualifications and experience
- Bachelor’s degree in human resources, business administration or a related field.
- [Number] years of HR experience in Saudi Arabia.
- Working knowledge of the Saudi Labour Law and of Qiwa, GOSI and Mudad.
Skills
- Accuracy with records and deadlines.
- Clear written and spoken Arabic and English.
- Discretion with confidential employee information.
- Experience with [HR system] and Excel.
Working conditions
Working hours: [Days and hours, within the Labour Law limits]
Place of work: [Office address]
Probation period: [Number] days, up to 180 days, as set in the contract
Pay and benefits: [Salary range or “to be discussed”], [Housing and transport allowances], [Medical insurance], [Other benefits]
How to apply
[How to apply and the closing date]
How to adapt it
- Decide who owns each platform. If a government relations officer handles Muqeem and work permits, state that the HR officer coordinates these tasks rather than carrying them out.
- Split payroll out or keep it in. In a small company, the HR officer may also run payroll; if so, add the duties from the payroll specialist template.
- Name your HR system and any reports management expects.
What to avoid in a job ad
- Requirements based on gender, age, nationality or religion. Describe the work and the skills, and let anyone who meets them apply.
- Listing every HR specialism for one mid-level role.
- Pay or benefits the offer will not match.
Some professions and activities are reserved for Saudis, or need a set share of Saudi employees, under Saudisation decisions. Check the decisions that apply to your activity and this profession on Qiwa before you advertise, and see Saudisation.
RafiqHR’s Recruiting module, in the All-in-one plan, posts the job to your careers site, job boards and Jadarat, and Rafiq AI drafts a first version of any description in the free job description generator.
Official sources
Frequently asked questions
What does an HR officer do in a Saudi company?
An HR officer keeps employee files, handles onboarding and exits, documents contracts on Qiwa, registers employees with GOSI, tracks leave and attendance, prepares payroll changes, follows Nitaqat, issues HR letters and answers employee questions on policy and the Labour Law.
Which government platforms does an HR officer use?
Mainly Qiwa for contracts, work permits and Nitaqat, GOSI for registrations and wages, Mudad for the wage protection file, and Muqeem for residents’ iqamas and visas, which is often shared with a government relations officer.
What is the difference between an HR officer and an HR manager?
The HR officer runs the daily processes and records. The HR manager sets policy, advises management, handles difficult cases and is accountable for HR compliance. In small companies one person often does both.
This is general information to help you understand the topic. It is not legal advice. Rules and rates change: always check the official text on the relevant authority’s platform and consult a qualified adviser before acting.
